Question 1

What is the benefit of using Beawre's solution?

Accepted Answer

Our solution helps your organization to reduce project delays in real-time and budget overruns. It also improves your negotiation capacity and reduces the number of claims by providers and customers due to increased awareness and better data insights.

Question 2

What is the ROI generated from using Beawre's solution?

Accepted Answer

Our solution helps teams working in construction projects to anticipate risks related to different business processes performed during the execution of the project and, thus, reduce project delays and overspending. The ROI produced by our solution is mainly based on 3 main pillars:

Reduction of project delays: our solution allows for anticipating unwanted incidents such as a document being late or a permission not being issued in time, to give some examples. Our solution minimizes reaction time in decision making.
Better capacity to negotiate with providers and client: information collected from monitoring business allows understanding process performance and where bottlenecks happen if any. In particular, this allows decision makers to know who is the responsible for delays, improving their capacity to negotiate with customers and providers.
Total team staff optimization: also, because of the information collected from business processes performance, it is possible to understand potential bottlenecks created by your own resources, allowing you to optimize your team’s organization.

Our solution also generates other benefits. For instance, a better-informed decision making can generate additional benefits such as savings related to removing IT infrastructure costs and mid-/long-term benefits from information centralization, etc. All these estimations are extracted directly from the opinions of our current customers through many interviews.

Depending on the size of the project and the scope of application, our technology can produce savings up to 3 million euros per year.

For instance, in the following table we show the potential economic savings lost with the lack of real-time risk management related to documentation submittal, review and approval:

Question 3

How does an engineering manager benefit from using Beawre's solution?

Accepted Answer

With Beawre's solution engineering or technical managers can now make sure documentation is ready in time to avoid program delays and budget overruns.
 
With our technology:
They have mechanisms to predict documents approval workflow evolution and to understand in advance what are the documents that are most likely to generate significant delays. This is now possible thanks to our AI-driven preditive techniques to tell them what is going to happen based on past subcontractors' performance, and past performance processing a particular type of document. 
They can easily understand the workload in the upcoming weeks.
They can focus on those aspects that are really important, avoiding noise caused by the excess of information in their inboxes.
When the program changes, they understand how these changes affect their work (documents. permission) in real-time avoiding spending houts meeting with other colleagues in their office to figure out the actual status of the project.

In addition, many processes are now automated avoiding manual update procesdures and errors that may jeopardize data coherence. Besides, now data is updated in real-time, avoiding delays, and disruption and confusion among team members.
 
In general, technical managers now have overall visibility to understand what are the most risky situations and it is easy for them to decide where to focus, to anticipate the worload in the next few weeks and different unwanted incidents.

Question 4

How does a consent manager/controller benefit from using Beawre's solution?

Accepted Answer

With our solution, consent managers/controllers can now predict whether consents will be ready in time to avoid program delays and budget overruns:
 
They can now predict the consents or permissions that will generate significant delays, as our solution allows them to understand third-parties performance in the past, and performance processing a particular type of consent. 
They can process information in a very easy way, allowing them to focus on those situations that represent a higher risk. 
They have a good visibility to understand the actual status of documents required to request consents and predict what documents may be late and cause problems, without having to spend ours with engineers and doc controllers.
They can now understand the current level of risk of each consent to be late in real-time, even when the program may be continuously changing, without investing large amounts of time they can usually not afford asking to other colleagues.
They can control the workload in the upcoming weeks.
 
In addition, thanks to Beawre's solution, they increase the level of automation. For instance the status of a consent can be changed automatically and in real-time, without having to update spreadsheets manually, avoiding errors that may jeopardize data coherence, disruption and confusion amond the team members.
 
With Beawre's solution, consent controllers/managers gain overall visibility to understand what are the most risky situations, making it easier for them to prioritize and anticipate the worload in the next few weeks and different unwanted incidents.

Question 5

How does a documentation controller suffer from lack of workflow control?

Accepted Answer

With Beawre's solution, documentation controlers can now make sure documents are ready in time to avoid program delays and budget overruns, and thus detect any anomalous situations that may jeopardize this objective.
 
With our technology:
They can predict documents approval workflow evolution and understand in advance what are the documents that are most likely to generate significant delays. They can do this thanks to our AI-driven predictive functionalities which are able to predict the evolution of a document which is currently in preparation based on past data from previous documents processed in the project or in past projects.
They can focus on those aspects that are really important as they have risk-driven information that allow them to understand those documents that will actually impact the program in a negative way.
They have means to understand the impact on documentation of any change in the program in real-time avoiding hours of meetings with program planners and other colleagues to understand the actual situation of each document.
They can now automate processes and avoid manual updates and errors that may jeopardize data coherence. Also, part of the data updated in real-time by our technology, avoiding delays and lack of data coherence, and thus disruption and confusion among team members.
 
In general, documentation controllers can understand what are the most risky situations and it is easy for them to decide where to focus, to anticipate different unwanted incidents related to documents.

Question 6

How does a project/operations director benefit from using Beawre's solution?

Accepted Answer

With Beawre's solution project directors/managers can easily mitigate some risks related to different workflows.
 
Now they have a much better control on workflows and they learn about risky situations much earlier, allowing them to react in time to mitigate risks and avoid budget overruns and delays. Because they have data-driven information, they have a much better capacity to discuss and negotiate with subcontractors and the client.

In general, project directors can now understand the project health and the level of risk related to non-physical assets such as program, documentation, consents or contracts, because we provide them with means to transversally analyze information across the different tools used by their staff in the project.

Question 7

How does a project planner benefit from using Beawre's solution?

Accepted Answer

With Beawre's solution, now project planners understand how their changes in the program affect other assets such as documentation or consents and make smarter decisions.

For instance, they can avoid scheduling tasks with starting dates which will not give enough time for documentation, consents or other assets to be ready. They can check the level of risk of all these other assets and how they impact the critical path in the program, based on our predictions.

Thanks to this, they can avoid commitments with subcontractors that may not be able to start later on because of delays in documents or consents, and thus avoid delay and budget overruns.

Question 8

Is Beawre a documentation or program management tool?

Accepted Answer

No. Beawre solution provides continuous risks management on top of your existing workflows.
 
Beawre's solution connects to your existing documentation management tool, program management tools and others, extract data our of those and brings value on top of your existing tools.

Question 9

What tools does Beawre's solution replace?

Accepted Answer

No. Beawre's follows a non-intrusive approach. We offer a flexible solution that connects to your existing ecosystem. We never force our customers to change their existing tools or workflows.
 
Through the notion of evidence collectors, we can connect to any of your tool (p.e. using APIs) but also reading through Microsoft Excel spreadsheets or any other Office 365 format, or reading unstructured data, such as that scanned from e-mails.
 
We do not change your workflows unless you decide to do it. Our solution adapts to any existing workflow and provides your teams information to understand the risks related to these workflows.

Question 10

How does Beawre solve interoperability issues?

Accepted Answer

We gather data from different and non-interoperable digital tools and combine it in our solution.
 
Think about it. Very often your program management tool does not exchange information with the documentation management tool. Or maybe you keep the information about consents or documents in an spreadsheet that you need to update continuously. In many cases, the information in your spreadsheet is not coherent with the actual information in some of your other management tools. 
 
This does not only generate confussion and makes your team waste time, but it also makes it very hard to transversally analyze data.
 
With Beawre solution, all these issues are solved, because we integrated all these fragmented data in our solution and we keep it update it by automatically consuming and integrating data continuously from the different tools in your ecosystem.
 
Even if you are using a software platform that integrates several tools, you will always need to use other tools (maybe because they are imposed by the client or other partners in the consortium or maybe because you still keep control of some aspects of the project through e-mails or through spreadsheets).

FAQ

Frequently asked questions